Employment Verification Letter Generator
Generate a professional employment verification letter in seconds. Enter the employee details below, copy the letter, and send — free, no sign-up required.
What Is an Employment Verification Letter?
An employment verification letter (also called a staff confirmation letter or proof of employment letter) is a document from an employer confirming that a person works — or previously worked — at the company. It typically includes the employee's job title, dates of employment, and optionally their salary.
When You Need a Verification Letter
Employment verification letters are commonly requested for mortgage applications, rental agreements, loan applications, visa processing, and background checks. As a small business owner, you'll likely receive these requests regularly.
Tips for Writing Verification Letters
- Only include information the employee has authorized you to share
- Stick to facts — dates, title, and salary if approved
- Use company letterhead when printing
- Keep a copy for your records
Generate Verification Letters Instantly
When your employee records live in one place, generating verification letters takes seconds instead of minutes. Team Tracker stores employee details, start dates, roles, and salary info — so you can respond to verification requests immediately.
Employee records in one place
Team Tracker stores employee details so you can generate verification letters in seconds. $9/month, flat rate.
This tool generates a basic verification letter template. It does not constitute legal advice. Review all employment documents before sending.